What is Outsourcing?

It is possible that the vast majority of all the work carried out by back-office administrative staff can now be outsourced, i.e. carried out by a third party away from your premises.

Companies with multiple locations already do this to some extent, i.e. they have branches with no office staff and a head office with all the “accounts staff”.

To outsource with OAS, all primary data input must be carried out by your existing staff. By “primary data input” we mean:

• Maintenance of Customer & Supplier master data.
• The input of Sales & Purchase Orders, and Goods In.
• Selection of Invoices for Receipt and for Payment (although the latter can also be outsourced).
• The creation of Debit Notes.
• You should maintain reasonable Quantity In Stock figures. Ongoing mini-stock takes are also recommended.

With cheap internet access we can securely log onto your server and use your system as if we were in your building. We will supply your customers & suppliers with local phone numbers that are VOIP based (e.g. Skype). We will then know what phone number is ringing when customers or suppliers ring and answer with your company name (this is similar to what companies offering Serviced Offices do). The use of VOIP will make your phone bills smaller than they otherwise would be. Outsourcing will reduce the number of your incoming calls.

The target cost to you should be no more than 66% of your existing costs. There will also be costs for stamps, paper, envelopes and other consumables but these will be at most the same as your existing costs. If you wish us to send out invoices and statements on pre-printed paper we can do so.

We can provide a professional up to date and thorough accountancy service.