The following is a list of all the procedures which can be outsourced.
Post & Verify/Pass Purchase Invoices.
Maintenance of your Stock Price Lists/Cost Prices by collecting spreadsheet based price lists from your suppliers and updating your Stock File. This would mean that your Stock Master File is always up to date. This means better margins, less credit notes, less errors, less staff work.
Monthly Reconciliation of Creditors Ledger with Suppliers Statements.
Ongoing Reconciliation and allocation of Debtors Ledger payments.
Chasing up missing Credit Notes from Suppliers based on Debit Notes.
We will help maintain the e-mail addresses of your Debtors and e-mail and Print all Sales Invoices and Monthly Statements. This can be done as soon as the night of the last working day of the month.
Your customers can ring us regarding queries on Sales Invoices/Statements/Payments. Then you only receive sales calls.
Management Reports: Your company will receive monthly an Aged Debtors & Creditors Ledger, VAT Report, Accruals, a balanced Trial Balance, P&L, Trading and Balance Sheet.
We can also handle Depreciation of assets for the monthly management reports.
Professional Credit Control (i.e. chasing up your customers for payment) with weekly reports. We can implement a feature that will allow us to report weekly on upcoming cash flow problems or surpluses. We can also instigate legal action if necessary to recover potential bad debts.
Optionally we can pay your creditors based on your current bank balance and their terms. Obviously instructions from you can also be carried out. It takes seconds for you to send us an e-mail that says, “pay Acme £5,000 on account”. We will either transfer the payments using Online Banking or print and post cheques. Online Banking has a feature that we can create a payment that one of the directors “authorises”. A mixture of tasks is possible, i.e. you pay urgent bills and we pay regular supplier’s bills. For obvious reasons, we never take on board the authority to release bank transfers.
Payment and maintenance of foreign currency payments.
We will field all Suppliers calls requesting payment, you take only sales related calls.
Input of all Direct Debits & bank Debits for Loans, VAT, Supplier’s Payments etc.
Bank Reconciliation can be carried out online in most cases obviating the need for paper based bank statements.
Payroll can be processed & wage payments uploaded to your Online Banking system.” Most payroll systems now allow staff to be emailed their payslip. There is the advantage of staff not knowing others’ wages.
VAT Returns.
Preparation for Audit that will see a dramatic reduction in external Accountant and Audit fees (if you are obliged to Audit your books). We have a link up with accountancy firms that will charge a much smaller fee than normal because they will have almost no work to carry out. If your turnover and your company’s assets are below a certain figure then you do not need to have an audit carried out at all. Savings here can be £3,000+ per year
Regular Stock Valuations. Reporting of Stock irregularities.
Maintenance & Payment of all Insurances. We will work in the long term to try and get group discounts.
Reporting to WEEE Blackbox (Ireland), Repak (Ireland), Intrastat and any other agencies such as the Statistics office.
Budgeting.
Sales Statistics, graphs, trends, Cash Flow Analysis. These will be e-mailed as spreadsheets on a regular basis.
Site visits. We can send our staff to your site for training purposes, meetings, budget analysis, the reading and interpretation of management accounts.
Scaling means that should there be a downturn you are not stuck with too many staff and likewise in an upturn we can automatically handle higher volumes. Ditto at different times of the year.
We also design, create and maintain Web Sites and Web Stores.